Parties people remember
Birthdays, showers, and celebrations - quoted fast and run smoothly.
Social events are personal and fast-moving. Clients want a quick answer on price, the flexibility to swap a menu item at the last minute, and an easy way to pay without a back-and-forth of emailed invoices. We handle the admin so you can focus on making the event a celebration.
Core workflows in one place
System, inquiry to payment
Spreadsheets required
Any device, anywhere
What makes social events tricky
Fast turnaround expected
Social clients are not procurement departments. They want a number quickly - ideally the same day they inquire. If your quoting process takes three days, they've already called someone else. Speed is the differentiator.
Budget-conscious with constant small changes
Personal celebrations come with tight budgets and real opinions. The guest count changes twice, someone decides to drop the passed appetizers for a bigger dessert table, and the host asks "can we do this for $200 less?" - all in the final ten days.
One-off custom asks
Every social event has something unique - a dietary requirement you don't usually see, a custom setup ask, a pickup instead of delivery, or a non-standard service format. These one-off requests need to be captured and confirmed, not handled verbally and forgotten.
Quick custom quotes
Build a tailored quote in minutes by pulling from your existing menu items and adjusting quantities to the headcount. Send it and the client gets a clean, professional proposal - not a PDF attachment to an email chain.
Flexible menus & last-minute changes
Social events almost always involve at least one menu change or a headcount adjustment in the final week. Update the proposal, reconfirm with the client, and the record stays clean - no version-control confusion.
Easy online payment
Clients pay a deposit when they accept the proposal and the balance closer to the event - all online, without you having to chase a check. Payment is tracked against the event automatically.
Automatic confirmations
Once a proposal is accepted, the event is confirmed and everyone has a shared record of what's agreed. No ambiguity about what the client ordered, what they paid, and what's still outstanding.
Confirmations on the record
When the client accepts the proposal, both parties have a timestamped confirmation they can refer back to. Important details - date, headcount, menu, and payment status - are always visible on the event record, no chasing required.
Client notes for every preference
Capture dietary restrictions, delivery preferences, setup notes, and any other custom asks directly on the client and event record. When the same family books their annual holiday party, you already know what they need.
From inquiry to celebration
Capture the inquiry
Log the event type, date, and approximate headcount. Even a quick note from a phone call gives you a starting point.
Send a quick quote
Pull items from your menu, set quantities for the guest count, and send a proposal the client can view and accept on any device.
Confirm & collect a deposit
When the client accepts, the event is locked in and the deposit is collected. Both parties have a clear record of what's agreed.
Tweak details & celebrate
Handle any menu changes or headcount updates before the event, collect the balance, and deliver a party people will talk about.
What changes for social bookings
-
Turn an inquiry into a quote the same day - pull from your menu, set quantities, and send in minutes.
-
Handle last-minute changes without chaos - update the proposal, the client reconfirms, and the record stays clean.
-
Get paid online without chasing - clients pay a deposit at sign-off and the balance before the event.
-
Capture custom notes so nothing gets lost - dietary restrictions, setup asks, and delivery details all on the event.
Social event questions
How quickly can I get a quote out after an inquiry?
Most caterers send a proposal within minutes of an inquiry using their existing menu catalog. You pull items, set quantities for the headcount, add any fees, and send the link. The client can view and accept it from their phone - no back-and-forth required.
Can clients pay online when they accept?
Yes. When a client accepts the proposal, they can pay a deposit immediately through online checkout. You track the deposit and the remaining balance on the event record - and you can collect the final balance online as the event date approaches.
Can I change the menu or headcount after I've already sent a proposal?
Yes. You can revise the proposal, update it, and send the updated version for re-acceptance. The client sees the new numbers, accepts again, and the updated details replace the original. Every revision is tracked on the activity timeline.
Ready to run catering the modern way?
Sign up free and send your first proposal this afternoon. No card, no setup, no contract.