Weddings, handled with grace
From first inquiry to final toast, keep every wedding organized.
Weddings are high-stakes, one-time events where every detail matters and every client is emotionally invested. You get a single organized workspace - from the first tasting conversation through contract signing, final guest count, and collection of the balance - so nothing slips through the cracks on the biggest day of your client's life.
Core workflows in one place
System, inquiry to payment
Spreadsheets required
Any device, anywhere
What makes weddings hard
One shot to get it right
There are no do-overs on a wedding day. A missed dietary note, a misread headcount, or a forgotten service charge doesn't just cost money - it costs a relationship and a reputation. Every detail has to be locked down before you walk in the door.
Endless moving parts
Guest counts shift in the final weeks, dietary restrictions arrive in batches, vendors change their arrival times, and the couple adds a late-night snack at the last minute. Keeping all of that organized in email threads and spreadsheets is a full-time job on its own.
High-touch clients who keep changing their minds
Wedding couples are emotionally invested and that's completely reasonable - but it means proposals go through multiple revisions, the menu changes after the tasting, and the headcount isn't final until two weeks out. You need a system that handles revisions cleanly without losing track of what's agreed.
Tasting-to-contract proposals
Turn a tasting into an itemized, signable quote in minutes. Pull priced items directly from your menu, add service charges and deposits, and send a polished proposal the couple can accept on the spot - no spreadsheet required.
Guest counts & timelines
Track headcount changes and dietary needs as they evolve in the months before the event. Keep the run-of-show - ceremony timing, cocktail hour, reception service - all on the same event record so nothing lives in a separate document.
Deposits & balance collection
Collect a deposit online when the couple accepts the proposal, then issue the final balance invoice before the big day. Every payment milestone is recorded on the event so you always know where you stand.
One source of truth
Venue details, couple contacts, vendor notes, dietary requirements, and the full activity history all live on a single record. When a coordinator calls with a question or a headcount changes two weeks out, you have the answer in seconds.
Day-of run sheet
Keep the ceremony timeline, cocktail hour timing, reception service schedule, and any late-night notes on the event record itself. Your team arrives with the run sheet already in the system - not buried in a text thread or a PDF no one can find.
Change tracking & activity log
Every revision - headcount update, menu swap, added course - is recorded on the activity timeline with a timestamp. When a question comes up about what was agreed and when, the log has the answer. No reconstructing from emails.
From inquiry to the reception table
Capture the inquiry
Log the couple, date, venue, and approximate guest count the moment they reach out. No detail gets lost while you're busy with another event.
Tasting & proposal
Pull items from your menu, set quantities, add service charges, and send a proposal the client can review and accept online - often the same day as the tasting.
Contract & deposit
Once the couple accepts, the proposal numbers lock and the deposit is recorded. The event moves to confirmed and everyone knows what's agreed.
Final details & event day
Update the guest count, confirm dietary needs, collect the balance, and walk in on event day knowing every detail is accounted for.
What changes when you're organized
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Stop rebuilding quotes after every change - revisions happen in the existing proposal, not a new spreadsheet.
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Never lose a headcount update or a dietary note - they live on the event record, not in your inbox.
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Look completely buttoned-up on the biggest day - the couple sees a professional who has it all under control.
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Know exactly where every deposit and balance stands - no mental math, no missed billing milestones.
Wedding catering questions
Can I update a proposal after the couple has signed it?
Yes. You can create a revised proposal and send it for a fresh acceptance. The original accepted proposal stays on the activity log as a permanent record of what was agreed at that point - so both you and the couple always have a clear paper trail of every version.
How do late guest-count changes work?
Update the guest count directly on the event record. If the change affects the proposal total, you can revise and resend the proposal for re-acceptance. The activity log records every change with a timestamp so there's no ambiguity about what the final count was and when it was confirmed.
Can I track dietary needs for individual guests?
Dietary notes live on the event record and can be added or updated at any point up to the event date. You can note the total number of vegetarian, vegan, gluten-free, and allergy meals so your kitchen has exactly what it needs - no separate spreadsheet required.
How do deposits and final balances work?
When the couple accepts the proposal, you collect a deposit and record it against the event. The remaining balance is tracked as outstanding until you record the final payment. Every payment milestone is visible on the event record so you always know what's been paid and what's still due.
Ready to run catering the modern way?
Sign up free and send your first proposal this afternoon. No card, no setup, no contract.